The Bulloch County Board of Commissioners will meet Tuesday, September 17, 2024 at 8:30 A.M. at the county annex. All meetings are open to the public.
CALL TO ORDER, WELCOME MEDIA AND VISITORS
INVOCATION AND PLEDGE
ROLL CALL
APPROVAL OF GENERAL AGENDA
CONSENT AGENDA
Minutes Approval: Tuesday, September 3rd, 2024 5:30 PM
Approve the purchase of a Laerdal SimMan Manikin from Bound Tree Medical
Bulloch EMS was approved to purchase an ALS manikin to enhance our training program. This is to be a quarter 1 purchase for this fiscal year. Training Officer Ryan Jones did extensive research into which manikin would work best for Bulloch EMS. It was determined that the Laerdal SimMan ALS manikin would be best suited for our service. Three bids were obtained and BoundTree Medical was the low bid coming in at $28,428.97. We request approval by the Board.Â
Approve a Resolution Authorizing Acceptance of Roads in The Oaks Subdivision
The developer has requested that the County accept dedication of and title to the roads in The Oaks Subdivision. As indicated by the attached memo, County Engineer Brad Deal has inspected these roads and determined that they comply with all County requirements. Approval of the attached resolution will implement acceptance of these roads and authorize Chairman Thompson to accept a deed for these roads on behalf of the County.
Approve a Resolution Authorizing Acceptance of Roads in Chatham Place – Section 2 Subdivision
The developer has requested that the County accept dedication of and title to the roads in Chatham Place – Section 2 Subdivision. As indicated by the attached memo, County Engineer Brad Deal has inspected these roads and determined that they comply with all County requirements. Approval of the attached resolution will implement acceptance of these roads and authorize Chairman Thompson to accept a deed for these roads on behalf of the County.
Approve a Correctional Medical Services Agreement between the Bulloch County Board of Commissioners and Teresa Buckles
The attached Correctional Medical Services Agreement is a medical contract to enable Teresa Buckles, a Licensed Family Nurse Practitioner to provide medical services at the BCCI. The previous physician that provided these services suddenly passed away in May. Replacement by Teresa Buckles is being submitted for approval via the attached agreement.
Approve the purchase of a CAT 336 Excavator
As part of Public Works budget plan for FY25 we are purchasing a CAT 336 Excavator from a Sourcewell vendor, Yancey, using TSPLOST funds in the amount of $382,531.
Approve the purchase of two 2025 Ford Police Interceptor Explorers from Alan Jay Fleet Sales through a cooperative purchasing contract with Sourcewell in the amount of $57,260.00 each for a total of $114,520.00
The Bulloch County Correctional Institute was approved for the purchase of two vehicles in the FY25 CIP Budget. The purchase of these vehicles will come from SPLOST funds. The vehicles are being requested to be purchased from Alan Jay Fleet Sales through a Sourcewell cooperative purchasing contract. Approval is recommended.
Approve the purchase of SonicWall Firewall upgrade
The SonicWall (the firewall used by the County) is up for renewal and the model we are using is nearing end of life. We have the choice to either renew for one year, or replace the hardware. SonicWall provided a proposal to upgrade the hardware and provide 3 years of security services for $27,900. The firewall is a critical component of the County’s information technology infrastructure, as it is the gateway to and from the internet.
Approve the purchase of equipment for a new Ladder Truck from NAFECO
The Bulloch County Fire Department was budgeted $1,000,000.00 to purchase a used Ladder truck and equipment. This equipment includes; fire hose, nozzles, hand tools, and rescue equipment that are essential to day to day operations. The purchase price of this order from NAFECO is $27,761.00. This purchase will help our Department equip our Ladder truck with life saving tools and equipment and help create a standardized uniformed fleet to better serve our citizens.
Approve the purchase of equipment for a new Ladder Truck from Municipal Emergency Services
The Bulloch County Fire Department was budgeted $1,000,000.00 to purchase a used Ladder truck and equipment. This equipment includes; fire hose, nozzles, hand tools, and rescue equipment that are essential to day to day operations. The purchase price of this order is $215,186.72. This purchase will help our Department equip our Ladder truck with life saving tools and equipment and help create a standardized uniformed fleet to better serve our citizens.
Approve painting and refurbishing of the 5-Lane Mat-Racer Slide at Splash In the Boro Waterpark
Splash in the Boro Family Waterpark & Aquatics Center is requesting painting and refurbishing of our 5-Lane Mat-Racer Slide. This paint/refurbish project is listed on the FY25 CIP budget schedule (Project ID SPLA06, $160,000).
The paint that is currently on our mat-racer slide is original to the structure, which was installed and put into use in 2009. The paint job is now 15 years old with a life expectancy of 6-8 years. The slide is now showing fiberglass through the original paint and degrading on the slide surface making it unsafe. The slide is in need of a gel coat paint job, which requires a certified painter to purchase and apply this product.
We received three bids during the bid process. After reviewing the bids, it is the recommendation of Aquatics Division Manager, Alex Estrada, to accept the second lowest bid in the amount of $136,000 from Slide Guys Restoration (low bid was $135,355). Slide Guys Restoration had a clear-cut and definite explanation of their warranty. They also made an in person visit to our location to examine and give their quote.
Approve the purchase of Lion PPE from NAFECO
The Bulloch County Fire Department was budgeted to purchase PPE, the funding of this purchase is a reimbursement through the SAFER grant that was awarded to the County.. This purchase is for Five sets of gear for new Volunteer Firefighters, It is a Sourcewell purchase on a Government contract that meets the AFG purchasing agrement.
Approve the purchase of a 15-ton Carrier Rooftop Unit for Pineland Mental Health
This request is for a replacement unit for an outdated unit that is no longer operable.
NEW BUSINESS
Motion to approve and ratify a Master Services Agreement with Kimley-Horn and Associates, Inc. and approve Individual Project Order No. 1 to perform engineering design services for the Nevils Denmark Road Bridge Culvert Replacement Project, to be funded by TSPLOST.
The existing bridge culvert on Nevils Denmark Road, approximately 700 feet south of SR 46, was damaged by flooding resulting from Tropical Storm Debby on 08.06.24. The culvert is a double barrel box culvert, 21 feet wide and 6 feet tall, and was constructed in 1951. This culvert is listed on the National Bridge Inventory and is inspected by GDOT every two years.
After Tropical Storm Debby, GDOT Bridge Inspections staff inspected the culvert along with County staff. Inspections indicated that flood waters had caused scour underneath the base of the culvert, causing it to sink approximately one foot on one side and rotate slightly. The GDOT Bridge Office recommended closing the road to traffic until the culvert is replaced. Due to the nature of the damage as well as the age of the existing structure, it does not appear that rehabilitation of the structure will be feasible.
Kimley-Horne and Associates designed the new box culvert for Brannen Pond Road. After Tropical Storm Debby, Kimley-Horne contacted County Engineering staff to offer assistance with storm-related damages, and submitted a Master Services Agreement in the event that the County needed assistance. County staff asked for a proposal from Kimley-Horne for replacement of the Nevils Denmark culvert because they have a current contract with the County for a similar type project (Brannen Pond Road), and staff desires to expedite the procurement process to reduce the length of time that the road will be closed. Kimley-Horne possesses the expertise and certifications to provide design services for a project of this type. Kimley-Horne will follow state/federal guidelines as was done for the Brannen Pond Road Project, in case any FEMA or state reimbursement becomes available. However, the project schedule will be expedited, and staff does not anticipate any regulatory agency reviews of significant time duration, because the project will likely replace the existing structure with a similar structure.
The services included in Individual Project Order (IPO) No.1 are project meetings and coordination, topographical survey of the area, hydrology and hydraulic modeling, and final design plans for construction. As of current date (09.12.24) of writing this narrative, County staff is still negotiating the cost of IPO No.1. Staff hopes to have an agreement to present at the Commission Meeting on 09.17.24. This item is being placed on the agenda prior to having the final cost in place so that the project can be expedited so as to reduce the time duration of the road closure. It is anticipated that the cost of IPO No.1 will be approximately $80,000.
