Here’s what happened at the October 19, 2021 Bulloch County Board of Commissioners meeting:
Call to Order
Invocation & Pledge
Roll Call – all Commissioners were present
Approval of General Agenda – approved
Public Comments
Kathy Clause addressed commissioners however, most of her audio was inaudible due to issues with the microphone.
Consent Agenda (The collective items on the Consent Agenda are voted on as a single line item) ALL ITEMS ON CONSENT AGENDA APPROVED UNANIMOUSLY
Approve the purchase of four (4) multi-function copiers from DocuQuest.
A bid was issued for the purchase of four (4) multi-function copiers. The low bid is
from DocuQuest, a company located in Pooler, Georgia. The pricing from DocuQuest is significantly lower than the other companies submitting bids. The local company Digital Office Equipment, which is the second lowest bid, did submit a local vendor preference request, the results are: 33% higher in cost for the Ag Extension machine, 33% higher for the Building and Zoning machine, 54% higher than the BOC Admin machine, and 75% higher for the T/C machine. The pricing from Digital Office Equipment did not meet the local vendor preference condition. David Rogers and Phil Cowan evaluated the bids and vetted the low bidder.
Resolution Approving Appointments to the Bulloch County Board of Elections and Registration
The current terms of Hadley Campbell and Theresa Jackson on the Bulloch County Board of Elections and Registration (“Board of Elections”) end on December 31, 2021. Both Mr. Campbell and Ms. Jackson have agreed to be reappointed for another four-year term beginning on January 1, 2022 and ending on December 31,2025. The current term of Jill Boykin on the Board of Elections expires on December 31, 2023; however, Ms. Boykin has submitted her resignation from the Board of Elections effective December 31, 2021. Jeff Yawn has agreed to serve the remainder of Ms. Boykin’s unexpired term beginning on January 1, 2022 and ending on December 2023. Approval of the attached resolution will make these appointments
Authorize consent to apply for the 75/25 grant with GEMA for radios
EMS recently added four FTE personnel and would like to apply for a grant to purchase four portable radios and one mobile radio from GEMA Harzard Mitigation grant. This grant would allow all the four employees to have a radio.
New Business
Motion to approve a bid and enter into a contract with Ellis Wood Contracting, Inc. for road repairs on 14 County roads, in the amount of $266,867.50, to be funded by LMIG and TSPLOST.
This contract includes reconstruction of damaged areas of pavement that are damaged too severely to be patched by County Public Works. The work includes asphalt removal and the installation of new base and pavement in these areas, on 14 County roads.
The project list includes areas on:
- Alderman Rd
- Bella Terra Rd
- Burkhalter Rd between US 80 and Five Chop Rd,
- Burkhalter Rd between Clito Rd and Simmons Rd,
- Clito Rd at US 301 N,
- Old Leefield Rd,
- Leefield Station,
- Miller Street Ext.,
- Mud Rd,
- Union Church Rd,
- Cambridge Subdivision,
- Southern Comfort Subdivision, and
- Williams Rd.
Sealed bids were received on September 30, 2021. The low bidder, Ellis Wood Contracting, met all requirements of the County’s bid specifications. The low bid amount, which was $266,867.50, is close to the County Engineer’s estimate of $253,000. The County has $1,465,339.36 in LMIG funds and $1,340,000 in TSPLOST funds budgeted for Resurfacing in FY 21, for a total of $2,805,339.36, which will fund this project.
Other projects which are being funded out of this budget include Road Resurfacing ($1,503.849.70), HA5 Installation on several subdivision roads ($129,271.49), and Old River Road South Shoulder Widening and Resurfacing ($911,610.15). The County Engineer recommends awarding the contract for road repairs to Ellis Wood Contracting in the amount of $266,867.50.
The matter was approved unanimously.
Commission and Staff Comments
Adjourn
The meeting adjourned at 8:54 a.m.
