This is an informal rundown of what happened at the November 5, 2024 Statesboro City Council meeting.
Call to Order – Mayor Jonathan McCollar and Councilwoman Ginny Hendley were not present. Mayor Pro Tem Shari Barr conducted the meeting.
Invocation and Pledge of Allegiance by Councilmember John Riggs
Public Comments (Agenda Item):
Consideration of a Motion to approve the Consent Agenda
A) Approval of Minutes
a) 10-15-2024 Work Session Minutes
b) 10-15-2024 Council Minutes
c) 10-15-2024 Executive Session Minutes
Consideration of a motion to approve Resolution 2024-29: A Resolution to adopt the Second Amendment to the City of Statesboro Schedule of Rates, Fees, and Fines for Fiscal Year 2025.
Approved 3-0.
Consideration of a motion to approve Resolution 2024-30: A Resolution approving the City of Statesboro’s proposed FY2025 Street Resurfacing Program with GDOT, and authorizing the Mayor to execute the GDOT Local Maintenance Improvement Grant (LMIG) Application. Grant matching funds will be provided from 2018 TSPLOST Funds
Local Maintenance and Improvement Grant (LMIG), is an annual program in which GDOT allocates transportation funds to local governments. The City uses these funds to supplement the Street Resurfacing Budget. The Engineering Department evaluates City streets annually to prioritize and select streets for the yearly LMIG resurfacing list that is submitted to GDOT. The list compiled considers streets from all council districts and is specific to the available funding for this GDOT LMIG program. Additional streets (long list) will be added to this list to be resurfaced with TSPLOST funds prior to project bidding.
The GDOT formula amount for FY 2025 is $366,515.86 to be allocated to the City of Statesboro with a minimum requirement of at least 30% matching funds. The City has budgeted $1,000,000 in 2018 TSPLOST funds. The total amount of $1,366,515.86 will be the budget for the FY2025 resurfacing project.
Approved 3-0.
Consideration of a motion to approve Resolution 2024-31: A Resolution accepting road right of way of White Pine Avenue and Virginia Pine Avenue within the Whispering Pines Subdivision as public streets to be owned and maintained by the City of Statesboro.
Staff recommends approval of the road and right-of-way dedication for Whispering Pines Subdivision.
The Engineering Department was contacted in 2022 by Jeff Farrell, CFO of Franklin Construction, LLC, the developer, in addition to members of the Whispering Pines HOA for consideration of dedicating the streets and common roadway areas for each development.
Phase 1 of the subdivision streets were accepted for dedication in 2007. As per the records in the office of the Clerk of Superior Court of Bulloch County, the right-of-ways in Phase IV of Whispering Pines Subdivision were transferred to the City of Statesboro on February 28, 2011 as shown on the certain right of-way deed recorded in Deed Book 2040, Pages 304-308. The right-of-ways were accepted by the City of Statesboro as per Resolution # 2011-07 on March 01, 2011. The final plat for Phase IV of Whispering Pines Subdivision is recorded in Plat Book 63, Page 134. Engineering Department staff has observed proof rolls of the streets constructed since the acceptance. The remaining sections of White Pine Ave. and Virginia Pine Ave. that were completed in 2022 are being requested for acceptance now.
The City of Statesboro will maintain the roadway and limits of right-of-way. The inclusion of the 20% maintenance bond/letter of credit is not required at this time due to the time lapsed and no issue found with road construction. No funds from the City are anticipated for maintenance until FY2026
Approved 3-0.
Consideration of a motion to approve a Development Agreement with GPB Development, LLC to use $197,000 in TAD funds for installation of private infrastructure within the development commonly known as 1803 East located at 19 Gordon Street within the South Main Tax Allocation District.
Approved 3-0.
Consideration of a motion to award the purchase of five patrol vehicles from J.C. Lewis in the amount of $225,300.00 ($45,060.00 each) as they submitted the lowest responsive bid per ordinance. This purchase will be funded out of the 2019 SPLOST.
Approved 3-0.
Consideration of a motion to award the purchase of one (1) F-150 police truck from J.C. Lewis Ford in the amount of $40,023.16 as they submitted the lowest responsive bid per ordinance. This purchase will be funded out of the 2019 SPLOST.
Approved 3-0.
Consideration of a motion to award the purchase of one (1) hybrid patrol vehicle from Metter Ford in the amount of $47,223.16 as they submitted the lowest responsive bid per ordinance. This purchase will be funded out of the 2019 SPLOST.
Approved 3-0.
Consideration of a motion to award a contract to Shea Tractor & Equipment for the purchase of a Kubota backhoe (Model # V2403-CR-E4) per Sourcewell cooperative purchasing contract in the amount of $65,966.04. This item to be purchased with funds approved in the 2025 CIP Budget, item #NGD-57, funded by system revenues.
The city is proposing to replace the existing 1998 Caterpillar backhoe (26 years old) with a new unit, utilizing the Sourcewell cooperative purchasing contract. The existing backhoe is well past it’s useful life and is no longer reliable for daily use. The budget estimate was $80,000.00 and the unit quote received was $65,966.04.
Approved 3-0.
Other Business from City Council
City Managers Comments
Public Comments (General)
Consideration of a Motion to enter into Executive Session to discuss “Personnel Matters” “Real Estate” and/or “Potential Litigation” in accordance with O.C.G.A 50-14-3(b)
Council went into executive session at 9:40 a.m.
